Running a company in Hong Kong is straightforward if you keep good records and file on time. This guide explains the core tasks that keep your entity in good standing, from registry filings to tax and payroll.
Every Hong Kong company must maintain accurate statutory records, use a Hong Kong registered office, and appoint a company secretary. You file an annual return with the Companies Registry, renew the Business Registration Certificate, and keep an up-to-date Significant Controllers Register. Proper accounting records are required and annual financial statements are audited by a Hong Kong practicing CPA unless the company is dormant.
Company registry essentials
Keep statutory registers current, including directors, members and significant controllers. Maintain a registered office in Hong Kong and ensure your company secretary manages filings and deadlines. File the annual return and renew business registration before the due dates to avoid penalties.
Accounting and audit
Record income, expenses, assets and liabilities in a timely way. Prepare year-end financial statements and arrange a statutory audit by a Hong Kong practicing CPA. Dormant companies can apply for dormancy to suspend reporting and audit until they resume activity.
Tax calendar basics
Prepare and file Profits Tax returns with the Inland Revenue Department and keep supporting documents for the statutory retention period. Plan for estimated tax and final assessments. If you hire staff, submit employer returns as required and issue the correct forms to employees.
Employment and payroll
Enroll eligible staff in MPF, run payroll accurately, and keep clear records of wages and leave. Set internal cut-offs so payments, contributions and filings are made on time.
When details change
Report changes to directors, company name, share capital, registered office or company secretary promptly. Keep the public record aligned with your internal registers.
A simple monthly checklist
- Review bank reconciliations and ledgers
- Confirm MPF and payroll have been processed
- Check any filings due in the next 30 to 60 days
- Update the Significant Controllers Register if required
- File and archive documents in a secure, searchable system
Talk to Prism Hong Kong
Need a hand setting this up or taking it over from a previous provider? Our team can manage your company secretarial work, accounting, audit coordination, Profits Tax filings and employer returns, and give you a single point of contact for all compliance tasks.
